Most Commonly Forgotten Wedding Planning Details

When planning a wedding, there are countless details to consider, from the big decisions like the venue and guest list to the smaller, often overlooked aspects that can make a significant difference on the big day. While couples usually focus on the main elements of the celebration, some smaller details tend to slip through the cracks. Here are some of the most commonly forgotten wedding planning details to keep in mind to ensure your day goes off without a hitch.

1. Creating a Rain Plan for Outdoor Weddings

If you're planning an outdoor wedding, it's essential to have a backup plan in place in case of inclement weather. While it's easy to hope for a sunny day, Mother Nature can be unpredictable. Consider renting a tent, securing an indoor alternative, or discussing rain contingency plans with your venue to avoid last-minute scrambling.

2. Remembering Vendor Meals

It’s important to ensure your key vendors, like the photographer, videographer, and DJ, are well-fed, as they’ll be with you for most of the day. When finalizing your catering numbers, be sure to include meals for them. Coordinate with your caterer to serve these discreetly, ideally while you and your guests are dining, so your team can recharge and be ready to capture every special moment and keep the energy flowing throughout the event. Feeding them when you eat works best, so no key moments are missed.

3. Bringing an Emergency Kit

An emergency kit stocked with essentials like safety pins, a sewing kit, pain relievers, mints, stain remover, and band-aids can be a lifesaver on your wedding day. Mishaps happen, from a broken heel to a wine spill, and having a kit on hand can quickly resolve these small crises without stress.

4. Signage for Guests

Directional signage is often overlooked but incredibly helpful, especially if your venue is large or has multiple events happening simultaneously. Make sure to have clear signs for the ceremony location, reception area, restrooms, and parking. Not only does this help guests feel more comfortable, but it also minimizes confusion and keeps things running smoothly.

5. Organizing Tips for Vendors

It’s easy to forget about tipping when juggling the numerous tasks of wedding planning. Make sure to prepare envelopes with cash tips ahead of time for key vendors like the coordinator, photographers, catering staff, and musicians. Assign a trusted person, like a wedding coordinator or a family member, to distribute the tips on your behalf.

6. Prepping for the Day After

While most of the focus is on the wedding day itself, don’t forget to plan for the day after. This includes who will be responsible for packing up decor, gifts, attire, and any other personal items left at the venue. Ensure you have transportation and storage arranged so you’re not left scrambling.

7. Comfortable Shoes for the Dance Floor

While those elegant high heels may look stunning in photos, they may not be the most practical for a full day of standing, walking, and dancing. Consider having a more comfortable pair of shoes on hand for the reception or after-party to ensure you can enjoy every moment without pain.

8. Scheduling Enough Time for Hair and Makeup

It’s easy to underestimate the time needed for hair and makeup, especially if there’s a large bridal party. Make sure to build in extra time for these preparations in case of delays or last-minute adjustments. This will help keep your timeline on track and reduce stress before the ceremony.

9. Packing an Overnight Bag for the Couple

After the excitement of the wedding day, you’ll want to be prepared for the night ahead. An overnight bag with all your essentials, including comfortable clothes, toiletries, and any personal items, should be packed in advance and stored in a designated spot. This is especially important if you're leaving for your honeymoon directly from your wedding venue.

10. Providing Clear Instructions for the Photographer and Videographer

While your photographer and videographer will capture most moments organically, it's helpful to provide a list of must-have shots or specific family members and friends you want included in formal photos. Clear communication ensures you get all the photos and footage you’ll cherish forever.

By keeping these often-forgotten details in mind, you can ensure a more seamless, stress-free wedding day. After all, it's the little things that add up to make your celebration memorable and smooth for you and your guests. At Wild At Heart, we're here to help you capture every moment of your big day—planned and unplanned. Contact us today to discuss how we can bring your dream wedding to life through beautiful photography and videography.